What are GCMS notes

GCMS (Global Case Management System) is Immigration, Refugees and Citizenship Canada (IRCC’s) system used to process applications for citizenship and immigration, tourist visas, student visas and visas under any other program. The system contains a detailed record of each applicant’s file, including correspondence from and to IRCC, documents received from the applicant, detailed notes from the officers reviewing the file among others. The GCMS notes are the only accurate way of providing an applicant with the in-depth view of his file on the IRCC system, thus enabling the applicant to be well informed of the status, or take pro-active steps as needed.

The GCMS notes are issued under the Access to Information and Privacy Act (ATIP). ATIP is a federal law and Canadian citizens and/or Permanent residents can get access to information from any government department under this law. If you are not a Citizen or a Permanent Resident, you can order your GCMS notes as per the details mentioned below.

Since the online IRCC system does not accurately inform as to which stage the application is at. And therefore it is important to keep a track of the application so that corrective steps can be taken or preparation for an interview can be done. To track your application the only accurate way is through the GCMS notes.

How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA’S behalf!

If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.

If the sponsor is requesting it on behalf of a Principal applicant, you need a consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply for it Access to Information Act.

It takes about 30 days to receive by email. It is a document that can consist of several pages ranging from 30-300 pages. Most of the detailed officer notes are found on the last 8-10pages.

Consent form:
Link is here

Section A – Principal Applicant details
Section B – Sponsor’s details
Section C – Sponsor’s details

GCMS Notes:
IRCC Link on How to make a request under Access to Information Act

In above link, click Apply online, choose English, hit Next and accept the terms & conditions.

Next enter the below details:

Requester Information
Department: Citizenship and Immigration Canada

Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public

The right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada

Method of Delivery: E-mail

Act & Record Selection

Act: Privacy Act / Access to Information Act – select this for GCMS notes for PA residing outside of Canada.

The language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:

Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.

*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant’s behalf!

There are several 3rd party websites that offer this service for a small additional fee. In this case you have to give consent for them to obtain the notes on your behalf if you do not have any relative or friend in Canada who can apply for these notes on your behalf.

Some of these websites are: ( I do not have any affiliation with any of them.) There could be many others if you do a Google search.


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  • Thank you for valuable information.
    I ordered through applygcms.com as it was faster and easier.
    I got mine in exactly 30 days and it was helpful.
    thank you

      • Good day Mr Kubeir,
        I ordered my notes since March 5 through gcmsbuddy. 40 days after ircc requires an additional 90 days. is this good or bad news for me?

        • An extension of 90 days is something IRCC has been taking if the information requested is large or complex. By law IRCC is required to notify the requester that they need additional time. You should have been notified within the first 30 days and not 40 days after.

  • Hi friends, My friend applied for student visa in February. Due to problem in medical report, she again went through all the test and X-ray. In second report her medical was clear. Her classes was on September 4. Her consultant is not doing his job properly and keep on putting only reminder to immigration. Recently, My friend sent her query to IRCC but she is still not getting any update. Please advice, what she should do? Thanks

  • When you say ask your sponsor to request on your behalf, if you are from outside Canada, sponsor can be your friend residing in Canada as Permanent Resident, right? I have applied independently through Express Entry, I have not hired any consultant, so in that way I dont have any sponsor.

  • Hello,

    Which is the best website to order notes today? Gcmsbuddy or getgcms? or any other that you may suggest. I am seeking reliable service and quick delivery.


  • hi i want to ask that i m from pakistan but has saudi driving licence so will it b helpful in getting canadian lisence

  • I just want to ask that for study visa refused. Can i apply the gcms notes for knowing the exact reason.

  • Dear Sir,
    Post pandemic condition, which 3rd party agent is good to apply for GCMS notes?

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