The process that a standard Express Entry application follows:
1. Enter the Express Entry pool.
2. Receive the ITA. You now have 60 days to submit all your documents. (Candidates who received ITAs before 26th July 2018 have 90 days to submit their documents).
3. File application, submit all supporting documents and pay the required application fee ($550 for adults and $150 for dependent children. RPRF of $490 for adults may also be paid at this time) within the 60 day period.
4. AoR – Acknowledgement of Receipt. This is automatically generated by the EE system, and usually within the 24hours of submission.
5. R10 Stage – This has reference to the Immigration and Refugee Protection Regulation Section 10. This link is here.
The first step in this process post-AOR is to check for completeness and usually reflects the application as “In Progress” This is done at the Centralized Intake Office (CIO), which is in Sydney NS. This is the first stringent check of the application against the EE profile created. The Regulation 10 of the Immigration and Refugee Protection Regulations imposes a strict liability on the applicants to account for all documents uploaded and to satisfy what was stated in the EE profile. If you do not provide the documents or they are filed incorrectly, your application can be rejected due to the strict liability on the applicant under this regulation. However, a lot depends on the agent reviewing the file. Under the R-10 review your IELTS, ECA are checked against the websites to check their validity. This check is done within 7-100 days of AOR.
If an applicants age has changed from between ITA and AOR, then the same is noted. However, as per the Ministerial public policy, this does not effect change in scores as this has been exempted under the policy.
6. At the R10 review, if any documents are missing or are incorrect, the application is rejected. If the Letter of Explanation (LoE) explains satisfactorily the reason for any missing document, then the visa officer may allow extension of time limit for submission of this document (usually seen in case of certain PCCs). It largely depends on the agent reviewing it. Remember the onus is on the applicant for correct upload of the required documents.
7. Usually, by this stage, the medicals are also passed. Health Canada is responsible to assess the medicals uploaded by the panel medical centres. In most cases, once the medicals are passed, they are good until the final review stage. The applicants who may receive a request for re-assessment if the results are not satisfactory to Health Canada.
These could be due to a condition of concern identified during the medicals or could indicate a dormant or old condition. In either case, the applicant may be asked to appear for further tests. This is usually seen in cases where the applicant had a previous condition of Chest Tuberculosis.
8. Section A11.2 – This has reference to the Immigration and Refugee Protection Act section 11.2
This stage assesses the eligibility of the applicant with regards to the score drawn under CRS and the FSW eligibility points (67 points calculator), i.e. whether the application meets the program prerequisites under which it is filed. This is processed under IRPA section 11.2. The link to check MEC under the 67 point calculator is here.
Under this stage, which is also the most time-consuming stage due to the nature of processes involved all documentation that has been uploaded is checked for validity and relevance. For FSW, the claimed experience and NOC, letters of reference, education, etc should be in order. For the PNP, FSW and the nomination must be present and the circumstances for approval of nomination must be valid and consistent, for CEC, the valid Canadian experience should be on file. And, so on so forth for the other categories. The objective here is to review whether you meet the program threshold and what you claim is valid and correct. If there are any flags or gaps, or things don’t sound right, the reviewing officer/agent/analyst can send the application for further review. Which usually involves an additional document request, verification calls, site visits/inspections or personal interview etc. If the applicant meets the requirements, and his score is over the cut off for the ITA received, his eligibility is passed. If there are issues, they will be addressed. This usually happens at the LVO (Local Visa Office), since the LVO is equipped to understand the local cultures, customs, methods, processes and similar that are applied in the region or the applicants country and hence are best suited to make this assessment. Allocation of LVO is usually based on the applicant’s geographic location. However lately it also depends upon the workloads of the visa office and hence the file may well be assigned to CPC-Ottawa or an LVO in a different country.
This stage happens when the application is usually 2-4 months into the process. At this stage, if the eligibility is met, the chances of refusal considerably go down, unless there is a criminal history. However, if your score goes down due to CIC not acknowledging your work experience, NOC and reference letters not matching, enough proof not available with regards to work experience, payment of salary or NOC validation then the application may be refused.
9. Criminality Checks – As soon as the eligibility is met, next comes the security and criminality (or background check). Usually, the criminality is met through the Police Clearance Certificates (PCC) uploaded with the application. PCCs are referred back to the issuer to check for their genuineness and validity. If the applicant has been to a country which is flagged, or the travel history does show frequent visits to a country without any explanation, the same are recorded and evaluated. If things look good, the criminality is passed. A lot of applicants receive a request for Schedule A at this stage to ensure no gaps are present in their personal history and the history is clear.
10. Security Checks – The last and the final stage is the security. This is a serious & time-consuming stage, involving many agencies, including Canadian Security Intelligence Service (CSIS), International Police (INTERPOL), Criminal Database Checking & touch-base with Local Police. Many things are considered here. The number of countries visited, Applicant coming from ‘certain’ countries, past law enforcement or military record, Prolonged stay in a country w/out sufficient docs to prove cause, frequent traveling to certain nations, your *Name (?), Inter-Religion/Nationality Marriages etc. If everything is simple & straight, the file soon gets into the ‘final review’ stage. If there are any ‘red flags’, the case goes for a secondary review. Then the file might go to the local Police/intelligence agencies; the outcome/timeframe of which is beyond the control of CIC. And thereby the timeframe can be anything [sometimes beyond 1yr]. But, usually, this stage should be over within few days-few months. However, a point to be noted is that the applicant can also be called for an Interview [at this stage], due to this reason. For most people, the security has a quick turn around.
11. At the final review, when the security results come in and are clear, the application is finalized and the applicant receives a PPR – Passport Request Form. The applicant is requested to submit the passport along with passport photos and in some cases some bio details to the local visa office through VACs (Visa Application Centres like VFS etc).
If the passport does not have any issues, the PR visa (single entry) is stamped and returned back to the applicant, This usually has the validity of 12 months from the date of medicals uploaded to CIC by the medical centre or the validity of the passport, whichever is shorter. A C0PR (2 copies) is also issued which lists the details of the applicant. This is also called the landing paper.
12. The applicant is expected to land in Canada before the expiry date mention in the PR visa. The primary applicant must land first (the dependent applicants can land together or later but before the expiry of the visa) and on landing present the passport with the PR visa and CoPR to the CBSA border officer at POE. The officer will ask the basic statutory questions, check details mentioned on the CoPR and may check for proof of funds. Once satisfied, he/she will sign the CoPR and return one copy back to the applicant.
The applicant is NOW the permanent resident of Canada.
You can also refer to this IRCC link for more information and details on this process